How to Update Contract Owner, Client, and Property Details in FalconPro Real Estate Software

How to Update Contract Owner, Client, and Property Details in FalconPro Real Estate Software

Introduction

In FalconPro Real Estate Software, leasing contracts store details such as:
✅ Owner (First Party) Name
✅ Tenant (Second Party) Name
✅ Building and Unit Name

However, changing these details in the contact or property setup does not automatically update existing contracts. This guide explains:
✅ How to refresh contracts to reflect updated details
✅ How to update all contracts in bulk using the new administration utility
✅ When updates are restricted due to existing accounting transactions

1. Understanding How Contract Information is Stored

When a leasing contract is created, it captures details like:

  • First Party Name (Owner/Landlord)
  • Second Party Name (Tenant/Client)
  • Property Details (Building, Unit, Tower Name)

If these details are later modified in Contacts or Property Setup, they will only apply to newly created contracts. Existing contracts remain unchanged unless manually refreshed.

2. Refreshing a Contract to Apply Updated Details

To manually update a contract with the latest owner, tenant, or property details:

Steps to Refresh an Individual Contract:

  1. Open the Contract.
  2. Click on the “Refresh” Button.
  3. Review the Updated Details.
  4. Click Save.

✅ Now, the contract reflects the new owner, tenant, or property details.

3. When Contract Updates Are Restricted

If a contract has already generated accounting vouchers, FalconPro does not allow refreshing the contract details.

🚫 Error Message: “Refresh blocked – contract has accounting vouchers.”

💡 Solution: Use the new Administration Utility to update contract details in bulk.

4. Using the Administration Utility to Update All Contracts in Bulk

FalconPro now includes a powerful administration utility that allows users to update contract details in bulk without opening each contract individually.

📌 There are three update options available:

  1. Update Contract Owner Details → Updates the First Party (Owner/Landlord) for all contracts.
  2. Update Contract Client Details → Updates the Second Party (Tenant/Client) for all contracts.
  3. Update Contract Property Details → Updates building and unit names in all contracts.

5. How to Update Owner, Client, or Property Details for All Contracts

Steps to Access the Administration Utility:

  1. Go to Administration → Utilities.
  2. Select the Update Option:
    • “Update Contract Owner Details” (for First Party Name changes)
    • “Update Contract Client Details” (for Tenant Name changes)
    • “Update Contract Property Details” (for changes in Building or Unit Names)
  3. Enter the System Password to Proceed.
  4. Click “Update” to Apply Changes.

✅ Now, all contracts reflect the latest owner, tenant, or property details.

6. What to Do If You Don’t Have the Utility Password

FalconPro requires a security password to perform bulk contract updates.

How to Request the Utility Password:

  1. Click on the “Send Code” Option in FalconPro.
  2. Copy the Code and Send It to FalconPro Support via the Support Group.
  3. FalconPro Support Will Provide the Password.
  4. Enter the Password to Proceed with Updates.

✅ This security measure ensures only authorized users can modify contract details.

7. Best Practices for Updating Contract Details in FalconPro

✅ Always refresh contract details manually if no accounting vouchers exist.
✅ Use the administration utility for bulk updates instead of editing contracts one by one.
✅ Ensure correct owner, client, and property details are stored in Contacts and Property Setup before running updates.
✅ Request the password from FalconPro Support only if necessary.

Conclusion

FalconPro Real Estate Software provides flexible options for updating contract details. Users can either:
1️⃣ Refresh individual contracts (if no accounting vouchers exist).
2️⃣ Use the Administration Utility to update all contracts in bulk.

By following these steps, real estate businesses can ensure accuracy and consistency across all contracts.

FAQs

1. Why don’t contract details update when I change owner or tenant names?

FalconPro does not automatically update existing contracts when names are changed in Contacts. You must refresh the contract manually or use the Administration Utility.

2. Can I refresh a contract if it has accounting vouchers?

No, if a contract has accounting vouchers, the refresh option is disabled. Use the Administration Utility instead.

3. How can I update all contracts at once?

Go to Administration → Utilities and use the “Update Contract Owner Details”, “Update Contract Client Details”, or “Update Contract Property Details” options.

4. What if I don’t have the utility password?

Send the generated security code to FalconPro Support to receive the password.

5. Can I undo an update if I make a mistake?

No, once contracts are updated, changes cannot be undone. Always double-check owner, client, and property details before running updates.

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