Adding Fees to a Contract After Making a Receipt in FalconPro Real Estate Software

Adding Fees to a Contract After Making a Receipt in FalconPro Real Estate Software

Introduction

Real estate businesses often need to add additional fees to a contract after payments have already been made. FalconPro Real Estate Software allows users to:

  • ✅ Assign new fees to an existing contract even after receipts have been generated.
  • ✅ Adjust contract terms to reflect additional charges.
  • ✅ Ensure financial records remain accurate and updated.

This guide explains how to add fees to a contract after issuing a receipt in FalconPro while maintaining proper accounting records.

Understanding Additional Fees in Lease Contracts

Adding new fees to a contract may be necessary in cases such as:

  • New service charges or maintenance fees introduced after lease activation.
  • Parking fees added after a tenant requests an extra parking spot.
  • Legal or administrative fees applied after contract modifications.

FalconPro ensures newly added fees are recorded properly without disrupting previous financial transactions.

Adding a New Fee to an Existing Contract

Steps to Add Fees After Receipt Generation:

  1. Go to “Leasing” → “Contracts”.
  2. Select the Existing Lease Contract.
  3. Click “Edit” → “Fees & Charges”.
  4. Click “Add New Fee”.
  5. Choose the Fee Type (e.g., Maintenance, Parking, Security).
  6. Enter the Amount and Payment Terms (One-time or Recurring).
  7. Click “Save”.

✅ Now, the new fee is linked to the contract and will be included in future invoices.

Generating an Invoice for the Newly Added Fee

Once a fee is added, an invoice must be issued to notify the tenant and record the new charge.

Steps to Generate an Invoice for the New Fee:

  1. Go to “Accounting” → “Client Invoices”.
  2. Click “New Invoice”.
  3. Select the Tenant and Lease Contract.
  4. FalconPro Automatically Includes the Newly Added Fee.
  5. Review the Invoice Details and Click “Generate”.

✅ Now, the tenant is billed for the additional charge.

Updating Payment Records for the New Fee

If the tenant makes a payment for the newly added fee, it must be recorded.

Steps to Record a Payment for the New Fee:

  1. Go to “Receipts” → “New Receipt”.
  2. Select the Tenant and Related Invoice.
  3. Enter the Payment Amount and Method (Cash, Cheque, Bank Transfer).
  4. Click “Confirm Payment”.

✅ Now, the payment is applied, and financial records are updated.

Tracking Additional Fees in FalconPro Reports

To monitor newly added fees, FalconPro provides detailed financial reports.

Steps to View Fees Reports:

  1. Go to “Reports” → “Fees Reports”.
  2. Filter by Date, Property, or Tenant.
  3. Click “Retrieve Report”.
  4. Export the Report to Excel or PDF for Review.

✅ Now, all fees transactions are tracked for financial clarity.

Best Practices for Managing Additional Fees in FalconPro

  • ✅ Always update lease contracts before issuing invoices for new fees.
  • ✅ Communicate fee additions to tenants to avoid payment disputes.
  • ✅ Use recurring fee setups for long-term service charges.
  • ✅ Ensure financial reports reflect all additional charges accurately.
  • ✅ Restrict fee modifications to authorized personnel only.

Conclusion

FalconPro Real Estate Software provides a seamless solution for adding fees to contracts after receipts have been generated, ensuring:

  • ✅ Accurate billing for additional charges.
  • ✅ Proper financial record adjustments.
  • ✅ Efficient invoice and receipt generation.

By following these steps, real estate businesses can effectively manage contract modifications and additional fees without disrupting financial data.

FAQs

  1. Can I add multiple fees to a contract after a receipt has been issued?
    Yes, FalconPro allows adding multiple fees even after receipts have been generated.
  2. Will the newly added fee appear on past invoices?
    No, the fee will appear only on new invoices generated after it is added.
  3. How do I notify tenants of the new fee?
    Users can send an invoice via email directly from FalconPro.
  4. Can FalconPro automatically apply late fees for unpaid additional charges?
    Yes, users can enable automated late fee settings in the lease contract.
  5. How do I remove an added fee if it was applied by mistake?
    Navigate to “Contracts” → “Fees & Charges”, select the fee, and click “Remove”.

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