Account Transactions Report in FalconPro Real Estate Software: Step-by-Step Guide
Introduction
The Account Transactions Report in FalconPro Real Estate Software is a master financial tool that allows property managers, accountants, and real estate professionals to view, analyze, and export all transactions for any account within their ledger. This guide explains how to access, filter, and use the Account Transactions Report to monitor financial activity, track balances, and support audits or financial reviews.
Accessing the Account Transactions Report
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Location:
Navigate to the Report Screen under the Accounting section. -
Module:
Select Account Transactions to open the main reporting interface.
Setting the Reporting Period and Account
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Choose the Period:
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Select the period you wish to review (e.g., current year, previous year, or a custom date range).
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You can also generate a report without specifying a period to see all transactions for an account.
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Select the Account:
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Click the browser button to choose any account from your chart of accounts (e.g., customer account, supplier account, bank account).
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After selecting the account, click Retrieve to display all related transactions.
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Understanding the Report Content
The Account Transactions Report displays a detailed, organized statement for the selected account, including:
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Transaction ID and Number
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Date
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Reference Number
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Description
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Cheque Number (if applicable)
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Cost Center/Contract/Property
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Person or Entity Involved
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Debit and Credit Amounts
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Running Balance
This comprehensive view allows you to trace every transaction, verify financial records, and ensure transparency.
Advanced Filtering and Sorting
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By Person:
Filter transactions related to a specific person, such as a tenant, landlord, or supplier. -
By Landlord:
View all transactions linked to a particular landlord. -
By Contract or Property:
Filter by contract number or property/cost center to see only relevant transactions. -
Multiple Accounts:
You can include more than one account in the same statement for comparative or consolidated reporting.
Profit and Loss Reporting
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Company-Wide or Property-Specific:
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Generate a profit and loss report for your entire company or filter by property to compare revenue and expenses for a specific building or unit.
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Detailed Comparison:
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The report will show all relevant financial data, making it easy to analyze profitability and cost control.
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Exporting and Printing the Report
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Print:
Click the Print button to generate a hard copy of the account transactions report. -
Export to Excel:
Export the report for further analysis, sharing, or integration with other tools. -
Save as PDF:
Save the report as a PDF for digital record-keeping and easy distribution.
Best Practices for Using the Account Transactions Report
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Regularly Review Key Accounts:
Monitor customer, supplier, and bank accounts to ensure all transactions are accurate and up-to-date. -
Use Filters for Targeted Analysis:
Drill down by person, property, or contract to focus on specific financial activities. -
Export for Audits:
Provide exported reports for internal or external audits, ensuring compliance and transparency. -
Leverage Profit and Loss:
Use the profit and loss feature to analyze performance by property or for the entire business.
Conclusion
The Account Transactions Report in FalconPro Real Estate Software is an essential feature for financial transparency and control. By mastering its filters, export options, and detailed views, you can streamline your accounting, support audits, and make informed business decisions.
Frequently Asked Questions (FAQ)
Q1: How do I access the Account Transactions Report?
A: Go to Reports > Accounting > Account Transactions, select your period and account, then click Retrieve.
Q2: Can I filter transactions by person or property?
A: Yes, you can filter by person, landlord, contract, property, or cost center for targeted reporting.
Q3: What information does the report include?
A: The report shows transaction ID, date, reference, description, cheque number, cost center, person, debit, credit, and balance.
Q4: Can I generate a profit and loss report for a specific property?
A: Yes, select the profit and loss option and filter by property to compare revenue and expenses.
Q5: How do I export the report?
A: You can print, export to Excel, or save as PDF directly from the report screen.
