Cheque Reconciliation Report in FalconPro Real Estate Software: Complete Guide

Cheque Reconciliation Report in FalconPro Real Estate Software: Complete Guide

Introduction

The Cheque Reconciliation Report in FalconPro Real Estate Software is a vital tool for property managers and accountants. It enables you to review, track, and reconcile all receivables recorded by receipt vouchers—whether cash, cheque, bank transfer, or other payment types—across all properties and contracts. This guide explains how to access, filter, and utilize the report for effective financial management and audit readiness.

Accessing the Cheque Reconciliation Report

  • Location:
    Go to the Report Screen and select Cheque Reconciliation under the Cheques Management section.

  • Retrieving Data:
    Set your search criteria and click Retrieve. The system will display all relevant transactions, grouped by building or tower for clear separation.

Filtering and Searching Cheque Transactions

  • Search Criteria:

    • Cheque number

    • Multi-status (e.g., submitted, cleared, bounced)

    • Submitted to (bank)

    • Linked to police case (filter by police case if needed)

    • Cheque date or status date

    • Return reason

    • Receipt number or date

    • Fees item (e.g., rent, security deposit)

    • Branch

    • Contract details (property name, client, landlord, contract number)

    • Period or contract variant

  • How to Use Filters:

    • Select by payment type (cheque, cash, bank transfer, or other).

    • Filter by date range for specific transactions.

    • Use property or building filters to display transactions related to a specific location.

    • Search by client or landlord for targeted reconciliation.

Understanding the Report Content

The Cheque Reconciliation Report provides comprehensive details for each transaction, including:

  • Unit number and building

  • Period covered (contract period)

  • Receipt number and payment type

  • Cheque number, date, and amount

  • Cheque status and status date

  • Bank and account number (if applicable)

  • Fees item (rent, deposit, etc.)

  • Client, landlord, contract details

  • Remarks

Each transaction is grouped by building, making it easy to reconcile accounts for each property separately.

Advanced Features

  • Payment Type Selection:

    • Show only cheque transactions, only cash, only bank transfer, or all payment types.

    • Filter and display transactions by payment type and time period.

  • Date Range Filtering:

    • Select specific date ranges to focus on transactions within a chosen timeframe.

  • Multi-Status and Reason Filters:

    • Filter by cheque status (e.g., submitted, cleared, bounced, returned) or by return reason.

Exporting and Printing the Report

  • Print:
    Click the Print button to generate a hard copy for meetings, audits, or compliance.

  • Export to Excel:
    Export the report for further analysis, reconciliation, or sharing with your finance team.

  • Save as PDF:
    Save the report as a PDF for digital record-keeping or email distribution.

Best Practices

  • Regularly review the Cheque Reconciliation Report to ensure all receivables are accurately tracked and reconciled.

  • Use filters to focus on specific properties, payment types, or cheque statuses for targeted analysis.

  • Export and archive reports for audits, compliance, and management review.

  • Update cheque statuses promptly to maintain accurate financial records.

Conclusion

The Cheque Reconciliation Report in FalconPro Real Estate Software streamlines the process of tracking, filtering, and reconciling all cheque and payment transactions. By leveraging its advanced filtering, detailed grouping, and export options, property managers and accountants can ensure accurate, transparent, and efficient financial management across all properties and contracts.

Frequently Asked Questions (FAQ)

Q1: How do I access the Cheque Reconciliation Report?
Go to the Report Screen, select Cheques Management, then Cheque Reconciliation.

Q2: Can I filter the report by cheque status or property?
Yes, you can filter by status, property, unit, amount, cheque number, payment type, and date range.

Q3: What information does the report include?
It includes receipt and cheque details, status, amount, bank, property, fees item, client, and contract information.

Q4: Can I export or print the report?
Yes, you can print, export to Excel, or save as PDF for all cheque reconciliation reports.

Q5: How do I focus on only cash or only bank transfer transactions?
Use the payment type filter to display only the desired transaction types.

Important Links