Property Due Statement Report in FalconPro Real Estate Software: Complete Guide
Introduction
The Property Due Statement Report in FalconPro Real Estate Software is a powerful tool for property managers and accountants to monitor all due installments and payment statuses for each unit within a property. This report provides a detailed breakdown of received and outstanding payments, supporting transparent financial management and proactive follow-up.
Accessing the Property Due Statement
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Location:
Go to the Reports section and select Property Due Statement. -
Unit Selection:
Choose a specific unit within a building to view all related installment information. -
Retrieve Data:
Press the Retrieve button to display all installments and their statuses for the selected unit.
Understanding the Report Content
The Property Due Statement displays comprehensive details for each unit and installment, including:
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Unit Number: The specific unit within the building.
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Client Name: The tenant or client associated with the unit.
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Installment Details:
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Description or comment for each installment.
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Date of each installment.
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Serial number for tracking.
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Collected Amount: The amount received for each installment, whether by cash, cheque, or other payment methods.
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Outstanding Amount: The remaining amount not yet received for each installment.
Status Indicators
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Each row reflects the current status of the installment:
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Collected: Amount has been received and recorded.
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Outstanding: Amount is still due and not yet received.
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For cheque payments, the report shows specific statuses such as:
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New: Cheque has been issued but not yet processed.
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Submitted to Bank: Cheque is under processing.
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Bounced: Cheque was not cleared.
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Only cleared or collected payments are reflected in the “Collected” column; pending or uncollected payments remain under “Outstanding”.
Using the Report for Management and Administration
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Comprehensive Overview:
Review all due installments for each unit, including their payment status and outstanding amounts. -
Targeted Follow-Up:
Identify units or clients with outstanding payments for timely follow-up and reminders. -
Administrative Use:
Prepare the report for management review, audits, or administrative meetings.
Exporting and Printing the Report
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Print:
Generate a hard copy of the report for meetings or compliance. -
Export to Excel:
Export the data for further analysis, reconciliation, or sharing with your team. -
Save as PDF:
Save the report as a PDF for digital record-keeping or email distribution.
Best Practices
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Regularly review the Property Due Statement to monitor payment collection and outstanding dues.
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Use filters to focus on specific units, clients, or buildings for targeted analysis.
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Export and archive reports for audits, compliance, and management review.
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Update payment statuses promptly to maintain accurate financial records.
Conclusion
The Property Due Statement Report in FalconPro Real Estate Software provides a clear, detailed view of all due and collected payments for each unit. By leveraging its advanced filtering, status tracking, and export options, property managers and accountants can ensure efficient, transparent, and proactive financial management across their property portfolios.
Frequently Asked Questions (FAQ)
Q1: How do I access the Property Due Statement Report?
Go to the Reports section, select Property Due Statement, choose the unit, and press Retrieve.
Q2: What information does the report include?
It includes unit number, client name, installment details, collected and outstanding amounts, and payment statuses.
Q3: Can I filter the report by unit or client?
Yes, you can select specific units or clients for detailed analysis.
Q4: How do I track outstanding payments?
Outstanding amounts are displayed in the “Outstanding” column for each installment.
Q5: Can I export or print the report?
Yes, you can print, export to Excel, or save as PDF for all property due statements.
