Moving Transactions Account-Wise in FalconPro Real Estate Software: Complete Guide
Introduction
Moving transactions between accounts is sometimes necessary for restructuring your chart of accounts, splitting general accounts by property, or correcting setup errors. FalconPro Real Estate Software provides dedicated utilities for moving all or selected transactions from one account to another, ensuring accurate and organized financial records.
Creating and Managing Accounts
-
Access Chart of Accounts:
Go to the Chart of Accounts section. -
Create New Accounts:
-
Click on the desired parent account (e.g., Assets or Current Assets).
-
Click “New” to add a new account.
-
Enter the Arabic and English names.
-
Save the new account.
-
Moving Transactions Between Accounts
There are two main options for moving transactions:
1. Move All Transactions from One Account to Another
-
Use this option to move every transaction from an old account to a new one.
-
Steps:
-
Go to Administration > Utility.
-
Select Move all GVs from one account to another.
-
The system will prompt for a password. Copy the provided code and send it to FalconPro support (e.g., via WhatsApp).
-
Once you receive the password, paste it into the prompt.
-
Enter your remarks explaining the reason for the move.
-
Select the current (old) account and the new account.
-
Confirm and save. All transactions will be moved, and the old account will have no remaining transactions.
-
2. Move Transactions for a Certain Period and Property
-
Use this option to move only transactions related to a specific building (and its units) within a certain date range.
-
Steps:
-
Go to Administration > Utility.
-
Select Move all GVs from one account to another with certain period and certain property.
-
Follow the same password procedure as above.
-
Enter the desired date range.
-
Choose the building or property.
-
Select the source account (e.g., a general customer account).
-
Select the target account (e.g., a customer account specific to the building).
-
Save the changes. Only transactions for the selected building and period will be moved; other transactions remain in the original account.
-
After Moving Transactions
-
The original account will no longer contain the moved transactions.
-
You may delete or repurpose the old account if it is no longer needed.
-
All moved transactions are now associated with the new account, ensuring clear separation by property, period, or other criteria.
Best Practices
-
Always back up your data before performing bulk transaction moves.
-
Clearly document the reason for each move in the remarks section for future reference and audit trails.
-
Coordinate with your accountant or system administrator before moving transactions, especially for large or critical accounts.
-
Use the period and property-specific move option to avoid affecting unrelated transactions when splitting accounts.
Frequently Asked Questions (FAQ)
Q1: What happens to the old account after moving transactions?
It will have no remaining transactions related to the move and can be deleted or reassigned if needed.
Q2: Can I move only part of the transactions from an account?
Yes, use the period and property-specific move option to transfer only selected transactions.
Q3: Is a password required for moving transactions?
Yes, the system generates a code you must send to FalconPro support to receive a one-time password for security.
Q4: Can I undo a transaction move?
No direct undo is available. Always verify your selections and back up data before proceeding.
Q5: Who should perform transaction moves?
Only authorized administrators or accountants should perform these actions to maintain data integrity.
