Payroll Vouchers Setup and Preview in FalconPro Real Estate Software: Complete Guide

Payroll Vouchers Setup and Preview in FalconPro Real Estate Software: Complete Guide

Introduction

Payroll vouchers in FalconPro Real Estate Software ensure accurate, auditable salary payments, linking HR, accounting, and banking operations. This guide explains how to set up payroll voucher accounts, configure employee salary and payable accounts, create and preview payroll vouchers, and understand the entire payroll payment flow for efficient, compliant financial management.

Account Setup for Payroll Vouchers

Master Payroll Accounts

  • Expense Account (Staff Salary):

    • Under Administration > Master Accounts, choose or create an account for staff salaries (expense).

    • The staff salary account tracks total payroll expenses for all employees.

  • Payroll Payables Account:

    • Set up a salary payable account under Liabilities (e.g., “Salary Payables”).

    • This account holds unpaid salary liabilities until payments are released.

Employee-Specific Accounts (Optional)

  • Create sub-accounts under “Salary Payables” for each employee if detailed tracking is required.

Linking Accounts to Employees

  • In the Human Resources module, open the employee profile.

  • Specify:

    • The expense account for the employee’s salary (e.g., Staff Salary).

    • The liability account for salary payable (e.g., employee-specific or general Salary Payables).

    • Optionally, assign a benefits account for further breakdown.

Tip: Using employee-specific accounts allows more granular salary tracking and reporting.

Generating and Approving Salaries

  1. Generate Monthly Salaries:
    Go to Human Resources, select the relevant month, and generate salary entries for employees.

  2. Approve Salaries:
    Review the salary details and approve them for voucher creation.

Creating Payroll Vouchers

  1. Navigate to Payroll Vouchers:

    • Go to Accounts > Payroll Vouchers.

    • Retrieve the target month to view generated (approved) salaries.

  2. Preview Voucher Transactions:

    • Select the payroll entry and click Preview.

    • The system displays:

      • Debit: Staff Salary expense account

      • Credit: Employee account as liability (Salary Payables)

    Date Account Debit (Amount) Credit (Amount)
    15/07/2025 Staff Salary (Expense) Salary Amount
    15/07/2025 Salary Payables Salary Amount

  3. Create and Boost Voucher:

    • Confirm the preview, select the posting date (due date, custom, or today’s date).

    • Click Create Voucher to post the transaction.

Payment Flow

  • Once vouchers are boosted (posted), the salary expense is recorded, and a liability is created.

  • Salary payments can then be released via bank, cheque, or cash payment to clear the “Salary Payables” liability.

Best Practices

  • Use general accounts for simple payrolls; use employee-specific accounts for organizations needing detailed auditing or reporting.

  • Always link the correct accounts at the employee profile level for smooth voucher creation.

  • Preview vouchers before posting to verify correct debit/credit allocations.

  • Use custom dates for retroactive or future-dated salary posting as needed.

Frequently Asked Questions (FAQ)

Q1: Can I create accounts for each employee?
Yes, create them under Liabilities and assign through each employee profile in HR.

Q2: What is shown in the voucher preview?
It displays the debit (Staff Salary expense) and credit (Salary Payables) for each voucher entry.

Q3: How is the salary paid after voucher creation?
Clear the Salary Payables account using payment vouchers (bank, cheque, or cash).

Q4: Can I change salary and benefit accounts after setup?
Yes, update account links in the employee profiles as company structure or accounting policies change.

Q5: Are all payroll actions logged?
Yes, all steps including creation, approval, and posting are logged for auditing.

Important Links