Building Expenses, Collection and Payment, and Payment Voucher Reports in FalconPro Real Estate Software

Introduction

Tracking expenses, collections, and payments is essential for transparent and efficient property management. FalconPro Real Estate Software provides robust reporting tools—Building Expenses Report, Collection and Payment Report, and Payment Voucher Report—to help property managers and accountants monitor all financial transactions by property, date, account, and more. This guide explains how to access, filter, and use these reports for optimal financial oversight.

Building Expenses Report

Purpose:
The Building Expenses Report shows all expenses recorded for a property or cost center, based on payment voucher entries.

How to Use:

  • Access the Report: Go to the Reports screen and select Building Expenses Report.

  • Filter Options: Choose search criteria such as date range, property, cost center, landlord, payment type, or usage.

  • Retrieve Data: Enter your filters (e.g., start date of the year) and click Retrieve.

  • Report Output: The report displays:

    • Payment number and date

    • Amount for each transaction

    • Property or cost center

    • Beneficiary (payee)

    • Debit account number

    • Remarks for each transaction

Export Options:

  • Print the report for physical records.

  • Export to Excel for further analysis.

  • Save as PDF for digital archiving or sharing.

Collection and Payment Report

Purpose:
This integrated report combines all receivables (collections) and expenses (payments) into a single, comprehensive view. It is especially valuable for accountants, as it consolidates all types of financial transactions related to properties.

How to Use:

  • Access the Report: Select Collection and Payment Report from the Reports menu.

  • Filter Options: Use criteria such as date range, receipt voucher, payable invoice, payment voucher, property, or account name.

  • Retrieve Data: Set your filters and click Retrieve to display all relevant transactions.

  • Report Output: The report details:

    • Voucher number and date

    • Client or supplier name

    • Contract and property/cost center

    • Building number

    • Fees item (e.g., rent, maintenance)

    • Amounts by cash, cheque, transfer, or adjustment

    • Remarks for each transaction

Additional Features:

  • View both receipt vouchers and payable invoices, including payment status and balances.

  • Analyze all payment voucher transactions, including beneficiary, contract, payment for, account item, and payment method.

Export Options:

  • Print the report for meetings or audits.

  • Export to Excel for reconciliation or sharing.

  • Save as PDF for digital records.

Payment Voucher Report

Purpose:
The Payment Voucher Report provides a detailed list of all expenses recorded via payment vouchers within a selected period.

How to Use:

  • Access the Report: Choose Payment Voucher Report from the Reports section.

  • Filter Options: Select the date range, account name, beneficiary, payment type, bank, or check number.

  • Retrieve Data: Enter your criteria and click Retrieve.

  • Report Output: The report includes:

    • Payment number and date

    • Status of the voucher

    • Amount and beneficiary

    • Payment for (purpose)

    • Payment type and payable type

    • Cheque number and bank name (if applicable)

    • Account number and office expenses

    • Remarks and branch for each transaction

Export Options:

  • Print for documentation.

  • Export to Excel for further financial analysis.

  • Save as PDF for secure digital storage.

Best Practices

  • Regular Review: Run these reports monthly or quarterly to monitor expenses, collections, and payments.

  • Use Filters for Accuracy: Apply specific filters to focus on particular properties, accounts, or time periods.

  • Export and Archive: Export reports regularly for audits, compliance, and management review.

  • Verify Data: Always check the remarks and beneficiary fields for clarity and accountability.

Conclusion

FalconPro Real Estate Software’s expense and payment reports provide a comprehensive view of all financial activity, supporting transparent property management and accurate accounting. By mastering these reports, you can ensure all expenses, collections, and payments are properly tracked, analyzed, and reported.

Frequently Asked Questions (FAQ)

Q1: How do I access these reports in FalconPro?
A: Go to the Reports screen and select the desired report—Building Expenses, Collection and Payment, or Payment Voucher Report.

Q2: Can I filter reports by property or date?
A: Yes, all reports offer filters for property, date range, account, payment type, and more.

Q3: What export options are available?
A: You can print, export to Excel, or save as PDF for all reports.

Q4: What information does the Collection and Payment Report include?
A: It consolidates all receipt vouchers, payment vouchers, and payable invoices, showing amounts, payment methods, and remarks.

Q5: How can I use these reports for audits?
A: Export and archive reports regularly to support audits and ensure compliance with financial policies.

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