How to Cancel Rent Revenue Voucher When Unable to Terminate Leasing in FalconPro

How to Cancel Rent Revenue Voucher When Unable to Terminate Leasing in FalconPro

Introduction

In FalconPro Real Estate Software, terminating a lease contract requires ensuring that all rent revenue vouchers related to the contract do not conflict with the termination date. If a lease termination attempt fails due to previously posted revenue vouchers, users must cancel or reverse these vouchers before proceeding. This guide explains the steps to identify, cancel, and unpost rent revenue vouchers to enable successful lease termination.

1. Understanding the Issue: Why Lease Termination Fails

If a user tries to terminate a lease contract before a certain date, but rent revenue vouchers have already been posted for a later period, the system prevents contract termination.

Example Scenario:

  • A user attempts to terminate a contract on July 17, 2023.
  • However, a rent revenue voucher was posted on July 31, 2023.
  • The system does not allow termination because revenue was recognized for a period beyond the termination date.
  • The solution is to cancel the revenue voucher and unpost it from the accounting module.

2. Identifying the Rent Revenue Voucher Causing the Issue

Before cancellation, users must locate the specific revenue voucher preventing lease termination.

Steps to Find the Rent Revenue Voucher:

  1. Navigate to Rent Revenues:
    • Go to Leasing → Rent Revenues in FalconPro Real Estate Software.
  2. Search for the Contract Number:
    • Enter the contract number (e.g., 569).
    • Click Show Created Vouchers to display all vouchers associated with the contract.
  3. Identify the Relevant Voucher:
    • Look for the voucher with a date beyond the termination date.
    • Example: If the termination date is July 17, 2023, but a voucher exists for July 31, 2023, this is the problem.

Once identified, the next step is to cancel and unpost the revenue voucher.

3. Cancelling the Rent Revenue Voucher

After locating the voucher, users must cancel it from the same module where it was created.

Steps to Cancel the Rent Revenue Voucher:

  1. Select the Voucher to Be Cancelled:
    • In the Rent Revenues Module, locate the voucher for the contract (e.g., Contract 569).
  2. Click on “Cancel Voucher”:
    • The system will prompt a confirmation message.
    • Click Yes to proceed.
  3. Error Message: “Voucher is Posted in Accounting”:
    • If the system does not allow cancellation, it means the voucher was already posted in accounting.
    • The next step is to unpost the voucher from the accounting system.

4. Unposting the Rent Revenue Voucher in Accounting

Since the revenue voucher is posted, it must be unposted (reversed) in accounting before it can be canceled.

Steps to Unpost the Revenue Voucher in Accounting:

  1. Find the Revenue Voucher Number:
    • The error message will provide the voucher number (e.g., 6499).
    • If not visible, go to Accounting → General Vouchers (GVs) and search by:
      • ✅ Voucher Number (e.g., 6499).
      • ✅ Contract Number (e.g., 569).
  2. Select the Voucher and Click “Unpost”:
    • Once the voucher is found, mark it and click Unpost.
    • The voucher will now be removed from the posted accounting records.

After unposting, the rent revenue voucher is no longer locked, allowing it to be canceled in the rent revenues module.

5. Finalizing the Cancellation and Terminating the Lease

Once the revenue voucher is unposted, the final step is to cancel it and proceed with lease termination.

Steps to Cancel and Terminate the Lease:

  1. Return to Rent Revenues Module:
    • Navigate back to Leasing → Rent Revenues.
  2. Select the Previously Unposted Voucher:
    • Locate the voucher (e.g., 6499) and click Cancel Voucher.
  3. Verify That the Voucher is Removed:
    • The system should now allow the cancellation without errors.
  4. Terminate the Lease Contract:
    • Navigate to Leasing → Lease Contracts.
    • Select the contract (e.g., 569) and click Terminate.
    • ✅ The lease contract can now be terminated successfully!

6. Best Practices for Managing Rent Revenue Vouchers in FalconPro

To prevent termination issues in the future:

  • ✅ Regularly review posted revenue vouchers before terminating contracts.
  • ✅ Ensure lease termination dates align with revenue recognition periods.
  • ✅ Check accounting records before canceling vouchers to avoid conflicts.
  • ✅ Use the contract number to track all associated transactions before making adjustments.

Conclusion

FalconPro Real Estate Software ensures financial accuracy by restricting lease termination if revenue has already been recognized for a later period. By following the steps to identify, cancel, and unpost revenue vouchers, users can successfully terminate lease contracts without accounting conflicts.

FAQs

  1. Why am I unable to terminate a lease contract?
    • If rent revenue vouchers are posted beyond the termination date, FalconPro Real Estate Software will prevent contract termination until those vouchers are canceled.
  2. How do I find which voucher is causing the issue?
    • Go to Rent Revenues, enter the contract number, and check for vouchers with dates later than the termination date.
  3. What does “Voucher is Posted in Accounting” mean?
    • This means the revenue voucher is locked in the accounting module and must be unposted before cancellation.
  4. What happens if I unpost a voucher in accounting?
    • Unposting removes the voucher from accounting records, allowing it to be canceled in the rent revenues module.
  5. Can FalconPro generate reports of all active and posted vouchers?
    • Yes, reports can be generated in the Accounting and Rent Revenue Modules to track posted, unposted, and pending revenue vouchers.

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