How to Change Contract Status in FalconPro Real Estate Software

How to Change Contract Status in FalconPro Real Estate Software

Introduction

FalconPro Real Estate Software now offers a streamlined way to change contract status, removing the need for manual approval requests. Users can:
✅ Change a contract status from “Terminated” to “Draft” if terminated by mistake.
✅ Reactivate contracts without requesting a password from support.
✅ Ensure rent revenue vouchers are automatically updated.

This guide explains how to change contract status, when to use this feature, and its limitations.

1. Understanding Contract Status Changes in FalconPro

Previously, changing a contract status required:
❌ Using a special utility tool.
❌ Pressing Control + Double Click to generate a security code.
❌ Sending the code to FalconPro Support for a password.

💡 New Feature: Now, users can directly change contract status from the contract details screen without requesting a password.

2. Granting User Authority for Contract Status Changes

Before changing contract status, the admin must approve the user for this action.

Steps to Approve a User for Contract Status Changes:

  1. Admin logs into FalconPro using an Admin account.
  2. Go to the Approval Window.
  3. Locate Approval Number: 89 (Change Contract Status).
  4. Enable the approval for the user.
  5. Save the changes.

✅ Now, the user can change contract status without further admin approval.

3. Changing a Contract Status from “Terminated” to “Draft”

If a contract was terminated by mistake, it can now be restored to Draft status.

Steps to Change a Contract to Draft Status:

  1. Open the Contract Details Screen.
  2. Click on “Change Status”.
  3. Select the new status: “Draft”.
  4. Click OK.
  5. Enter the reason for the status change (e.g., “Fix termination issue”).
  6. Confirm the action.

✅ The contract will now be restored to “Draft” and can be activated again.

📌 Important Notes:

  • FalconPro automatically cancels all revenue vouchers issued after the original termination date.
  • The system restores cancelled revenue vouchers once the contract is back in “Draft” status.

4. What Statuses Can Be Changed?

🔄 Allowed Changes:

✔ Terminated → Draft (to fix a termination mistake).
✔ Cancelled → Draft (to reactivate a wrongly canceled contract).

🚫 Restricted Changes:

❌ Users cannot change a contract to “Cancelled” or “Terminated” using this option.
❌ To properly terminate or cancel a contract, follow the standard FalconPro procedures.

5. What Happens After Changing a Contract to Draft?

✅ The contract is reactivated and can be modified.
✅ All previously cancelled revenue vouchers are restored.
✅ Users can continue invoicing and managing the contract.

6. Best Practices for Using the Change Status Feature

✅ Use this feature ONLY if a contract was terminated or canceled by mistake.
✅ Ensure rent revenue vouchers are correctly updated after changing the status.
✅ Do not attempt to bypass proper termination or cancellation procedures.
✅ Confirm admin approval (Approval Number: 89) before using this feature.

Conclusion

FalconPro Real Estate Software now provides a simple and secure way to change contract status, ensuring mistaken terminations or cancellations can be corrected easily. By following these steps, users can restore contracts and update revenue vouchers without manual approval requests.

FAQs

  1. Can I use this option to terminate a contract?
    No, contracts must be terminated through the standard process to ensure correct revenue calculations.
  2. What happens to rent revenue vouchers when I restore a contract?
    FalconPro will restore any cancelled revenue vouchers after changing the contract status to “Draft”.
  3. Can I change a contract back to “Cancelled”?
    No, cancellation must be done through standard procedures to ensure proper accounting adjustments.
  4. How do I get admin approval for this feature?
    Ask an admin to enable Approval Number 89 (Change Contract Status) in FalconPro.
  5. What should I do if I get an error message when changing contract status?
    Check if you have the required Approval Number 89 from the admin.

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