Edit Receipt Utility in FalconPro Real Estate Software: Best Practices and Step-by-Step Guide
Introduction
Editing receipts is a sensitive operation in any real estate accounting system. FalconPro Real Estate Software provides a secure utility for editing receipts, ensuring only authorized changes—such as correcting the date or cheque number—are made. This guide explains when and how to use the Edit Receipt Utility, the risks of improper edits, and the recommended workflow to keep your contract and financial records accurate.
When Should You Edit a Receipt?
Most vouchers in FalconPro Real Estate Software—like payment vouchers, manual receipts, credit notes, and sales invoices—can be freely edited since they aren’t tied directly to contracts. However, receipt vouchers are different: they are linked to contracts, installments, and property accounts. Editing the amount or other critical details in a receipt can disrupt contract balances and reporting.
Best Practice:
Only edit a receipt to correct the date, cheque number, or cheque date. For any other changes—such as amount, payment method, or account—cancel the receipt and create a new one. This ensures that contract and financial records remain accurate and auditable.
Risks of Improper Receipt Edits
Editing receipt details beyond the date or cheque number can cause:
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Contract installments to remain marked as paid, even if the payment is no longer valid.
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Discrepancies between contract records and accounting ledgers.
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Issues with audit trails and future reporting.
Recommendation:
If you need to change anything other than the date or cheque number, always cancel the receipt and issue a new one.
How to Use the Edit Receipt Utility
Step 1: Access the Edit Utility
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Open the receipt or voucher you wish to edit.
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Hold the Control key and double-click on the voucher.
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A “one-time password” (OTP) screen will appear, displaying a unique code.
Step 2: Request Authorization
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Copy the OTP code and send it to FalconPro support via email or WhatsApp.
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FalconPro support will reply with a one-time password for editing.
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Paste the password into the utility and provide a clear reason for the edit (e.g., “Correcting cheque date”).
Step 3: Edit Permitted Fields
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Once authorized, you can edit the receipt date, cheque number, or cheque date.
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Save the changes.
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The system will log your edit for audit purposes.
Step 4: Editing Journal Voucher Dates
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If you need to change the date of the related journal voucher (JV), repeat the above process on the JV entry.
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Use the same OTP workflow: Control + double-click, request password, and provide a reason for the date change.
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Edit the JV date to match the corrected receipt date for consistency in your ledgers.
What Not to Edit
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Do not change the receipt amount, payment method, or account.
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Do not attempt to cancel or delete a receipt from within the edit screen.
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For any non-date or cheque number corrections, always cancel the original receipt and create a new one.
Audit Trail and Compliance
Every edit made using the utility is logged with the user’s details, timestamp, and reason for the change. This ensures a full audit trail for compliance and accountability.
Conclusion
The Edit Receipt Utility in FalconPro Real Estate Software is designed to prevent errors and maintain the integrity of your contract and financial records. Use it only for correcting receipt dates or cheque numbers. For all other changes, cancel and reissue the receipt. Always follow the proper workflow and document your reasons for edits to ensure your records remain accurate and auditable.
Frequently Asked Questions (FAQ)
Q1: What fields can I safely edit in a receipt?
Only the date, cheque number, or cheque date. For any other changes, cancel and reissue the receipt.
Q2: How do I access the edit utility for a receipt?
Hold the Control key and double-click the voucher to open the OTP screen, then request a password from FalconPro support.
Q3: What happens if I edit the amount or payment method in a receipt?
This can disrupt contract balances and reporting. Always cancel and reissue the receipt for these changes.
Q4: How do I edit the date on a related journal voucher?
Use the same utility workflow (Control + double-click, OTP, password) to edit the JV date.
Q5: Is every edit tracked for audits?
Yes, all edits are logged with user, date, and reason for full audit compliance.
