Issued Cheques in FalconPro Real Estate Software: Complete Guide
Introduction
Managing issued cheques is an essential part of property and expense management. FalconPro Real Estate Software streamlines cheque handling through automated checkbook creation, payment processing, cheque approval, and clearing workflows. This guide details the checkbook setup process, payment voucher creation, cheque selection, approval, and how to monitor and clear issued cheques efficiently.
Checkbook Creation Process
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Access Check Management
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Open the Check Management module.
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Navigate to Checkbook.
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Add a New Checkbook
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Click Add to create a new checkbook.
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Select the relevant bank (e.g., Al-Ahli).
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Assign the account and company (if there are multiple companies).
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Enter the start and end cheque numbers for the book.
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Name the checkbook for easy identification (e.g., “Al-Ahli Company November 11th, 2016”).
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Click Generate to automatically create the list of cheques within the specified range.
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Save the checkbook; it will now appear in your list of available checkbooks.
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Repeat for additional banks or series as needed.
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Issuing Cheques with Payment Vouchers
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Open Payment Voucher
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Go to Accounts > Payment Voucher.
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Click Add to create a new voucher.
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Enter Payment Information
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Choose the payment date.
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Select the payee from your contacts. Add new contacts if not already in the system.
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Select Cheque
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Choose payment by cheque.
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Double-click to bring up the checkbook.
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Select the correct checkbook and cheque number to use (the system helps prevent duplication).
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Enter the amount and description for clarity and future reference.
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Save and Approve the Payment
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After entering the transaction, click Save.
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The system will prompt for approval; approve the payment voucher as required.
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Clearing Issued Cheques
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Access Issued Cheques Register
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After payment, go to Check Management > Issued Cheques.
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Retrieve and Review
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Search for the issued cheque by date, payee, amount, or other filters.
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Confirm the cheque status.
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Clear the Cheque
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Select the cheque.
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Choose the date of clearing (can use the cheque date or a custom date).
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Mark the cheque as cleared—this updates the financial records accordingly.
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Cleared cheques will move out of the pending register, showing only in cleared status lists.
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Cheque Lifecycle Overview
| Step | User Action | System Action |
|---|---|---|
| Create Checkbook | Add bank, range, generate | Check numbers assigned and listed |
| Issue Payment Voucher | Select cheque, enter details | Check status set to ‘Issued’ |
| Approve Payment | Approve in system | Status updated, ledger entries made |
| Clear Cheque | Mark as cleared | Status updated to ‘Cleared’ |
Best Practices
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Always select the correct checkbook and cheque number to prevent duplication and errors.
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Enter descriptive references for each cheque (e.g., invoice number, expense details) for audit clarity.
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Approve each voucher promptly to maintain clean and accurate accounting records.
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Regularly review issued cheque statuses to identify outstanding, cleared, or pending items.
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Use the search and filter functions to quickly locate and manage specific cheques.
Frequently Asked Questions (FAQ)
Q1: How do I create additional checkbooks for different banks?
Repeat the checkbook creation process for each bank and customize the check number ranges as needed.
Q2: Can I split payments among several cheques?
Yes, create multiple payment vouchers, each linked to a different cheque, or split the amount across cheques in the voucher.
Q3: How do I correct a mistake in cheque selection?
Before approval, you can edit or delete the voucher and reselect the correct cheque. After approval, use the correction or reversal process as per company policy.
Q4: What happens after a cheque is cleared in the bank?
Update the status in the system to ‘Cleared’—this moves the cheque out of pending lists and finalizes the ledger entry.
Q5: How do I track all issued cheques for a specific period or payee?
Use the Issued Cheques register’s search and filter features for detailed listings by period, payee, or cheque number.
