Leasing Contract History

FalconPro’s Leasing Contract History module provides a centralized and comprehensive record of all lease agreements, ensuring easy access to contract details, financial transactions, and legal records. This module serves as a complete contract management hub, allowing users to retrieve and track contract files, payment receipts, cheque transactions, email and SMS communications, WhatsApp messages, maintenance requests, invoices, police cases, legal disputes, and previous contracts.

With this module, property managers can view, modify, or renew lease agreements, ensuring smooth contract lifecycle management. Users can access detailed contract terms, parties involved, payment schedules, rental usage classification, and additional remarks, making it easier to resolve disputes, track financial obligations, and manage tenant interactions. By integrating with FalconPro’s financial, legal, and communication modules, the Leasing Contract History ensures that every lease agreement is well-documented and accessible in a structured manner.

Key Features:

✔ Maintain a complete history of all leasing contracts.
✔ Access contract-related files, receipts, and cheques.
✔ Track emails, SMS, WhatsApp messages, and communications.
✔ View and manage invoices, maintenance requests, and payments.
✔ Retrieve police cases, legal disputes, and previous contracts for reference.
✔ Modify, renew, or terminate lease agreements with ease.
✔ Seamless integration with accounting, legal, and CRM modules.

Module Breakdown:

1. General Contract Details

This section stores core contract information, including:

  • Contract Number & Status (Draft, Active, Expired, Renewed).
  • Contract Type (Residential, Commercial, or Retail Leasing).
  • Property Details (Unit Number, Project Name, City, Area).
  • First Party (Landlord) and Second Party (Tenant) Details.
  • Contract Dates, Payment Schedules, and Financial Obligations.

This ensures that every lease agreement is well-documented, providing easy tracking of contract terms, involved parties, and financial commitments.

2. Contract Files & Documentation

Users can upload and access all supporting documents related to a lease agreement, including:

  • Signed contracts, amendments, and addendums.
  • Ownership and property-related legal documents.
  • Tenant identification and business registration papers.

Having all necessary documents linked to each contract ensures that property managers can retrieve information instantly, reducing paperwork and legal risks.

3. Financial Transactions & Payments

This section allows tracking of all financial transactions associated with the lease, including:

  • Receipts for rental payments and security deposits.
  • Cheque transactions (received, bounced, cleared, or pending).
  • Invoices for rent, maintenance fees, and other charges.
  • Payment methods and installment tracking.

By integrating real-time financial records, businesses can ensure better revenue management and transparency in lease payments.

4. Communication & Notifications

This feature logs all communications related to the contract, including:

  • Emails, SMS, and WhatsApp messages sent to tenants.
  • Notices for contract renewals, payment reminders, and legal warnings.
  • CRM interactions and tenant queries related to the contract.

With built-in automated alerts and reminders, property managers can ensure that tenants are well-informed about their obligations and contract updates.

5. Maintenance Requests & Service Records

Leasing Contract History also records maintenance requests made by the tenant during the lease period. This includes:

  • Tenant-submitted service requests.
  • Assigned maintenance tasks and resolution status.
  • Costs and invoices related to property repairs.

By integrating maintenance tracking within the contract history, property managers can ensure quick issue resolution and prevent disputes over property conditions.

6. Legal & Police Cases Tracking

This module includes any legal disputes or police cases linked to the lease agreement. Users can:

  • Log and track disputes between landlord and tenant.
  • View court hearings, legal fees, and case progress.
  • Monitor bounced cheque cases and police reports.

By maintaining a well-organized legal record, businesses can easily reference past disputes and ensure legal compliance.

7. Previous Contract References

Property managers can retrieve past lease agreements for reference, including:

  • Contract renewals and modifications.
  • Payment history and rental increase trends.
  • Tenant history and past legal disputes.

This feature helps businesses analyze contract trends, ensuring that future leasing terms are optimized based on historical data.