Leasing Statement and Leasing Statement Details in FalconPro Real Estate Software

Leasing Statement and Leasing Statement Details in FalconPro Real Estate Software

Introduction

Effective real estate management requires clear, actionable reports to track leasing contracts, payments, and outstanding balances. FalconPro Real Estate Software offers two essential reporting tools: the Leasing Statement and the Leasing Statement Details. These reports help property managers, landlords, and accountants in the UAE monitor contract status, collect payments, and identify outstanding amounts—all from a centralized, user-friendly interface1.

Accessing the Leasing Statement and Details

  • Navigation:

    • Go to the Reports section.

    • Under Leasing, select Leasing Statement or Leasing Statement Details.

  • Opening the Report:

    • Click on the leasing statement window to set search criteria and retrieve data.

Filtering and Retrieving Data

  • Multiple Search Options:

    • Property: Filter by building, block, or specific unit.

    • Client Name: Search by tenant or lessee.

    • Landlord Name: Retrieve statements for all units managed by a particular landlord.

    • Contract Status: Use single or multi-status filters (e.g., draft, active, terminated, renewed, on hold, finished, shifted, cancelled, waiting approval).

    • Start and End Dates: Filter contracts by date range.

    • Due Date: Filter by specific due dates for installments or fees.

  • Retrieving Data:

    • Set your desired filters and click Retrieve.

    • The system displays all matching contracts with comprehensive details.

Leasing Statement Overview

  • Key Information Displayed:

    • Building Number and Name

    • Unit Number

    • Contract Number

    • Client Name

    • Contract Status

    • Start Date and End Date

    • Rent Value

    • Amount Collected

    • Balance Due

    • Payment Status: Indicates if the balance is unpaid, paid by check, or paid in full.

  • Property-Specific Reports:

    • Select a specific property (e.g., Airport Tower) to view all contracts and units within that property.

    • The report provides detailed payment and balance information for each contract.

Leasing Statement Details: In-Depth Reporting

  • Unit-Level Breakdown:

    • Each unit is listed separately, showing:

      • Client Name

      • Unit Number

      • Contract Number

      • Status

      • Start Date and End Date

      • Rent Value

      • Security Deposit and Other Fees

      • Payment Distribution: Shows how payments are allocated (e.g., rent, security, parking).

  • Advanced Filtering:

    • Filter by property, client, landlord, or specific period.

    • Select specific fee types or contract cases for targeted analysis.

  • Payment and Balance Tracking:

    • Collected Amount: Shows what has been received (cash, cheque, or bank transfer).

    • Balance: Highlights any outstanding amounts.

      • Unpaid: No payment received.

      • Flowing in Checks: Amount due via post-dated cheques (PDCs) not yet collected or cleared.

      • Paid in Full: No balance remaining.

Exporting and Printing Reports

  • Printing:

    • Click Print to generate a hard copy of the report.

  • Export to Excel:

    • Export the statement for further analysis, reconciliation, or sharing with stakeholders.

  • Save as PDF:

    • Save the report as a PDF for easy emailing or archiving.

Best Practices for Using Leasing Statements

  • Regularly Review Statements:

    • Generate leasing statements monthly to monitor collections and identify overdue payments1.

  • Leverage Filters:

    • Use property, client, and status filters to focus on specific areas of your portfolio.

  • Export for Analysis:

    • Export to Excel for trend analysis, aging reports, or reconciliation with accounting records.

  • Maintain Accurate Data:

    • Ensure all contracts, payments, and statuses are up-to-date for reliable reporting.

Practical Use Cases

  • Landlord Reporting:

    • Provide landlords with a leasing statement showing occupancy, rent collected, and any outstanding balances for their managed properties.

  • Internal Audits:

    • Use the leasing statement to verify contract statuses, payment collections, and identify overdue payments.

  • Bank and Compliance:

    • Submit leasing statements as part of financial documentation for audits or loan applications.

Conclusion

The Leasing Statement and Leasing Statement Details in FalconPro Real Estate Software are powerful tools for property managers, landlords, and accountants. By providing a clear, customizable view of all leasing contracts, payments, and outstanding balances, these reports enable efficient portfolio management, accurate financial reporting, and proactive follow-up on overdue payments. Use these features to streamline your operations and maintain transparency across your real estate business1.

Frequently Asked Questions (FAQ)

Q1: How do I access the leasing statement and details in FalconPro Real Estate Software?
A: Go to Reports > Leasing > Leasing Statement or Leasing Statement Details, set your filters, and click Retrieve.

Q2: Can I filter the leasing statement by property or client?
A: Yes, you can filter by property, client name, landlord, contract status, and date range.

Q3: What information is included in the leasing statement details?
A: The report shows building, unit, contract number, client, status, dates, rent, collected amount, balance, and payment distribution.

Q4: How do I know if a balance is unpaid or paid by cheque?
A: The report indicates if the balance is unpaid (no payment received) or “flowing in checks” (due via PDCs not yet collected or cleared).

Q5: Can I export the leasing statement or details?
A: Yes, you can print, export to Excel, or save as PDF for further analysis or sharing.

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