Leasing Statement in FalconPro Real Estate Software: Comprehensive Guide

Leasing Statement in FalconPro Real Estate Software: Comprehensive Guide

Introduction

The leasing statement is a cornerstone report in FalconPro Real Estate Software, offering property managers, landlords, and accountants a clear, detailed overview of all leasing contracts, payments, and outstanding balances. This guide explains how to access, filter, and interpret the leasing statement, ensuring you can efficiently manage your portfolio and maintain accurate financial records for real estate operations in the UAE.

Accessing the Leasing Statement

  • Navigation:

    • Go to the Reports screen in FalconPro Real Estate Software.

    • Under Leasing, select Leasing Statement.

  • Opening the Report:

    • Clicking the leasing statement window opens a dedicated page where you can set your search criteria and retrieve the data you need.

Filtering and Searching Leasing Data

  • Multiple Filter Options:

    • Property: Filter by building, block, or specific unit.

    • Client Name: Search by tenant or lessee.

    • Landlord Name: Retrieve statements for all units managed by a particular landlord.

    • Contract Status: Use single or multi-status filters (e.g., draft, active, terminated).

    • Start and End Dates: Filter contracts by their start or end date range.

  • Retrieving Data:

    • Set your desired filters and press Retrieve.

    • The system displays all matching contracts, with comprehensive details for each.

Understanding the Leasing Statement Content

  • Key Information Displayed:

    • Building Number and Name

    • Unit Number

    • Contract Number

    • Client Name

    • Contract Status

    • Start Date and End Date

    • Rent Value

    • Amount Collected

    • Balance Due

    • Payment Status: Indicates if the balance is unpaid, paid by check, or paid in full.

  • Payment and Balance Details:

    • Collected Amount: Shows what has been received (cash, cheque, or bank transfer).

    • Balance: Highlights any outstanding amounts.

      • If a balance is unpaid, it indicates that no payment has been received.

      • If a balance is “flowing in checks,” it means the amount is due via post-dated cheques (PDCs) that have not yet been collected or cleared.

      • If the full amount is collected, there is no balance displayed.

Advanced Filtering and Property-Specific Reports

  • Property-Specific Reports:

    • Select a specific building or property (e.g., Mascot Tower).

    • Retrieve to see all contracts and units within that property, with detailed payment and balance information for each.

  • Multi-Status and Date Range:

    • Combine filters for deeper analysis—for example, view all active contracts expiring within the next 30 days.

Exporting and Printing the Leasing Statement

  • Printing:

    • Click the Print button to generate a hard copy.

    • Choose to print, export to Excel, or save as PDF for digital sharing and record-keeping.

  • Excel Export:

    • Export the statement for further analysis, reconciliation, or sharing with stakeholders.

  • PDF Export:

    • Save the report as a PDF for easy emailing or archiving.

Practical Use Cases

  • Landlord Reporting:

    • Provide landlords with a leasing statement showing occupancy, rent collected, and any outstanding balances for their managed properties.

  • Internal Audits:

    • Use the leasing statement to verify contract statuses, payment collections, and identify overdue payments.

  • Bank and Compliance:

    • Submit leasing statements as part of financial documentation for audits or loan applications.

Best Practices for Using the Leasing Statement

  • Regularly Review Statements:

    • Generate leasing statements monthly to monitor collections and identify overdue payments.

  • Leverage Filters:

    • Use property, client, and status filters to focus on specific areas of your portfolio.

  • Export for Analysis:

    • Export to Excel for trend analysis, aging reports, or reconciliation with accounting records.

  • Maintain Accurate Data:

    • Ensure all contracts, payments, and statuses are up-to-date for reliable reporting.

Conclusion

The leasing statement in FalconPro Real Estate Software is a powerful tool for property managers, landlords, and accountants. By providing a clear, customizable view of all leasing contracts, payments, and outstanding balances, it enables efficient portfolio management, accurate financial reporting, and proactive follow-up on overdue payments. Use the leasing statement to streamline your operations and maintain transparency across your real estate business.

Frequently Asked Questions (FAQ)

Q1: How do I access the leasing statement in FalconPro Real Estate Software?
A: Go to Reports > Leasing > Leasing Statement, set your filters, and click Retrieve.

Q2: Can I filter the leasing statement by property or client?
A: Yes, you can filter by property, client name, landlord, contract status, and date range.

Q3: What information is included in the leasing statement?
A: The statement shows building, unit, contract number, client, status, dates, rent, collected amount, and balance due.

Q4: How do I know if a balance is unpaid or paid by cheque?
A: The report indicates if the balance is unpaid (no payment received) or “flowing in checks” (due via PDCs not yet collected or cleared).

Q5: Can I export the leasing statement?
A: Yes, you can print, export to Excel, or save as PDF for further analysis or sharing.

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