Occupancy Status Report in FalconPro Real Estate Software: Complete Guide
Introduction
The Occupancy Status Report in FalconPro Real Estate Software is a vital tool for property managers and real estate professionals who need real-time insights into the occupancy, vacancy, and contract status of every unit in their portfolio. This guide explains how to access, filter, interpret, and export the Occupancy Status Report, ensuring you can manage your properties efficiently and make data-driven decisions.
Accessing the Occupancy Status Report
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Location:
Go to the Leasing section within the Report Screen and select Occupancy Status.
Powerful Filtering and Search Options
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By Property:
Filter results to a specific project, building, block, parent property, villa, flat, office, shop, or showroom. -
By Client Name:
Search for occupancy by tenant or lessee. -
By Landlord/Owner:
Retrieve occupancy status for all units managed by a particular owner. -
By Usage:
Filter by usage type—residential, commercial, industrial, or mixed. -
By Model:
Filter by unit model (e.g., 1-bedroom, 2-bedroom, 3-bedroom). -
By Contract Case and Status:
Drill down by contract case (e.g., project, building, block) and contract status (active, expired, legal case, etc.).
Retrieving and Viewing Occupancy Data
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Set your desired filters and click Retrieve to display all relevant information for each property and unit.
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The report will show:
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Unit Number
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Model
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Area Size (as entered in property inventory)
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Current Status: Occupied, Booked, or Vacant
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Usage: Residential or Commercial
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Contract Number (if occupied)
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Contract Case
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Client Name
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Contract Start and End Dates
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Contract Value
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Visual Indicators:
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Units with expired contracts are highlighted in orange, making it easy to spot units needing attention.
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Property and Unit Summaries
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Property Summary:
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For each property, a summary section displays the total number of units by model (e.g., 1-bedroom, 2-bedroom, 3-bedroom).
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Shows how many units are vacant, occupied, or active.
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Lists any legal cases and calculates the occupancy percentage and total value of occupied units.
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Unit-Level Details:
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For each unit, see a complete status including whether it is vacant, booked, or occupied, along with contract and client details if applicable.
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Sorting and Focusing the Report
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Single Property Focus:
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Select a specific building to see only its units and contracts, with expired contracts clearly marked.
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Model-Based Breakdown:
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See summaries for each model within a property, including total units, vacant units, occupied units, and active contracts.
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Exporting and Printing the Report
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Print:
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Click the Print button to generate a hard copy for meetings or audits.
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Export to Excel:
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Export the report for further analysis, sharing, or integration with other tools.
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Save as PDF:
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Save the report as a PDF for digital record-keeping and easy distribution.
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Best Practices for Using the Occupancy Status Report
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Regularly Update Property Data:
Ensure all unit statuses and contract details are current for accurate reporting. -
Leverage Filters:
Use the advanced search options to focus on specific buildings, clients, or types of units. -
Monitor Expired Contracts:
Pay special attention to units highlighted in orange to address renewals or vacancies promptly. -
Summarize for Decision-Making:
Use the summary section to quickly assess occupancy rates and identify trends across your portfolio. -
Export and Share:
Export reports for team collaboration, landlord updates, or compliance documentation.
Conclusion
The Occupancy Status Report in FalconPro Real Estate Software is an essential feature for proactive property management. By utilizing its comprehensive filtering, visual indicators, and export options, you can maintain high occupancy rates, reduce vacancies, and ensure your property data is always up-to-date and actionable.
Frequently Asked Questions (FAQ)
Q1: How do I access the Occupancy Status Report in FalconPro Real Estate Software?
A: Go to the Leasing section in the Report Screen and select Occupancy Status.
Q2: Can I filter the report by property, client, or model?
A: Yes, you can filter by property, client name, landlord, usage, model, and more.
Q3: How are expired contracts displayed?
A: Units with expired contracts are highlighted in orange for easy identification.
Q4: Can I export the Occupancy Status Report?
A: Yes, you can print, export to Excel, or save as PDF for further analysis or sharing.
Q5: Does the report provide a summary by model and property?
A: Yes, each property summary shows the number of units by model, their status, occupancy percentage, and total value.
