Purchase Reports in FalconPro Real Estate Software: Complete Guide
Introduction
FalconPro Real Estate Software provides a robust suite of purchase and inventory reports, empowering property managers, accountants, and procurement teams to track every aspect of purchasing, inventory management, and supplier transactions. This guide details the main purchase-related reports available in FalconPro, how to access and interpret them, and best practices for efficient procurement and inventory control.
Key Purchase and Inventory Reports
1. Item Limit Report
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Purpose: Displays all items defined in the system, including their limits and current balances.
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Key Columns:
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Item ID number
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Item name
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Item group
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Unit of measurement
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Balance and related details
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Usage: Monitor item stocks and ensure you do not exceed or fall below defined limits.
2. Materials Transactions Report
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Purpose: Shows all defined items with full transaction details.
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Key Columns:
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Date
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Item and ID
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Transaction type (e.g., receive, issue)
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Opening balance, received, issued, closing balance
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Unit price and total
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Location/store
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Property and requester
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Remarks
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Usage: Track inventory movement, monitor stock levels, and analyze usage by property or requester.
3. Materials Purchase Request Report
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Purpose: Lists all purchase requests recorded in the software.
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Key Columns:
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Maintenance ID number
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Date
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Remarks
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Requester
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Delivery date
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Usage: Review pending and fulfilled purchase requests, monitor procurement workflow, and plan deliveries.
4. Local Purchase Order (LPO) Report
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Purpose: Displays all approved local purchase orders.
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Key Columns:
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LPO ID number
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Date of transaction
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Amount and discount (if any)
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Net amount
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Supplier
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Reference numbers
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Property and remarks
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Filtering Options: Search by item, item type, supplier, requester, property, date, or LPO ID.
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Usage: Track all purchase orders, verify approvals, and monitor order fulfillment.
5. Returns to Supplier Report
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Purpose: Shows all returns made to suppliers after purchase or receipt.
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Key Columns:
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Transaction ID and number
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Date
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Discount and VAT amount
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Net amount
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Usage: Monitor returned goods, manage supplier credits, and maintain accurate stock records.
6. Deliveries from Supplier Report
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Purpose: Lists all materials received from suppliers based on confirmed purchase requests.
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Key Columns:
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Transaction ID and number
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Date
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Amount, discount, VAT, and net amount
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Supplier and LPO number
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Property/cost center
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Remarks
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Filtering Options: Search by item, supplier, LPO, status, or other criteria.
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Usage: Track incoming deliveries, verify against purchase orders, and update inventory.
7. Oshut Materials Report
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Purpose: Displays all materials issued from the store (Oshut).
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Key Columns:
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ID
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Item details
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Quantity issued
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Total price
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Property received by
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Remarks
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Usage: Track materials issued for maintenance, projects, or other uses.
8. Returned Materials Report
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Purpose: Shows all materials returned to the store after checkout or delivery.
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Key Columns:
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ID
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Item details
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Quantity returned
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Total price
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Remarks
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Usage: Monitor items returned to inventory, reconcile stock levels, and manage returns workflow.
Report Actions and Export Options
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Printing: All reports can be printed directly from the report screen for documentation or meetings.
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Export to Excel: Export any report for further analysis, sharing, or integration with other tools.
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Save as PDF: Save reports as PDF files for digital archiving or email distribution.
Best Practices
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Regularly review item limits and stock balances to prevent shortages or overstocking.
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Monitor purchase requests and LPOs to ensure timely procurement and avoid delays.
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Track returns and deliveries for accurate inventory and supplier management.
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Export and archive reports for audits, compliance, and management review.
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Use search and filter options for targeted analysis by item, supplier, property, or date.
Conclusion
The purchase and inventory reports in FalconPro Real Estate Software provide a complete, transparent view of all procurement and stock activities. By leveraging these tools, property managers and procurement teams can ensure efficient purchasing, accurate inventory control, and strong supplier relationships.
Frequently Asked Questions (FAQ)
Q1: How do I access purchase reports in FalconPro?
Go to the Reports section and select the desired purchase or inventory report.
Q2: Can I filter reports by item, supplier, or property?
Yes, all reports offer multiple filters for targeted analysis.
Q3: What export options are available?
You can print, export to Excel, or save as PDF for all purchase and inventory reports.
Q4: How do I track returns to suppliers?
Use the Returns to Supplier Report to monitor all returned goods and manage supplier credits.
Q5: Can I track deliveries and issued materials?
Yes, use the Deliveries from Supplier Report and Oshut Materials Report for comprehensive tracking.
