Receipt for Multiple Units – Advanced Scenarios in FalconPro Real Estate Software: Complete Guide
Introduction
Processing receipts for multiple units and contracts is a powerful feature in FalconPro Real Estate Software, especially for clients with complex portfolios or bulk payments. This guide covers advanced scenarios, such as allocating payments across several contracts, handling installment schedules, correcting contract amounts, and ensuring accurate revenue recognition.
Handling Bulk Payments Across Multiple Units
Step 1: Select Payment Method and Execution Group
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Choose the payment method (e.g., bank transfer, company bank).
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Group the execution if needed (e.g., by building or payment batch).
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Assign each payment to the relevant contract or unit.
Step 2: Allocate Payments for Each Contract
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For clients paying for several flats or units in one transaction:
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Enter the total amount (e.g., 48,000 for all units).
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Specify the period covered (e.g., 10 years, 5 years, 2 years, etc.).
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For each unit, allocate the number of years or installments the payment covers.
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The system will generate the appropriate number of installments per unit based on the allocation.
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Step 3: Review and Adjust Contract Details
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After allocation, review each contract:
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Ensure the total contract value matches the sum of all installments.
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If you need to correct a contract amount, open the contract, edit the value, and save.
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If the contract amount changes, refresh the revenue schedule to align installment values with the new total.
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The system will prompt you if the total monthly revenue does not match the contract value—refresh to correct.
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Step 4: Correcting Mistakes Without Losing Work
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If you discover a mistake after spending time on receipts or contracts:
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Do not close your current session.
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Open a new session or window, correct the contract or installment details, then return to your original work.
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Delete any incorrect entries, update contract values, and refresh revenue schedules as needed.
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Step 5: Finalizing and Saving Receipts
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Once all allocations and corrections are complete:
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Save the receipt.
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The system will update all relevant contracts, installments, and revenue recognition schedules.
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Tips for Accurate Multi-Unit Receipt Processing
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Installment Allocation:
Clearly define the number of years or installments for each unit to avoid discrepancies. -
Revenue Synchronization:
Always refresh the revenue schedule after changing contract values to ensure monthly revenue matches the contract total. -
Error Correction:
Use parallel sessions to correct contract mistakes without losing your current receipt work. -
Audit Trail:
The system logs all changes, ensuring transparency and compliance for future audits.
Example Scenario
| Unit/Contract | Years Covered | Number of Installments | Total Amount | Correction Needed? | Status |
|---|---|---|---|---|---|
| Flat 1 | 2 | 2 | 48,000 | No | Complete |
| Flat 2 | 4 | 4 | 96,000 | Yes | Corrected |
| Flat 3 | 6 | 6 | 144,000 | No | Complete |
If a contract value is entered incorrectly, open the contract, adjust the value, save, and refresh the revenue schedule to synchronize installments.
Best Practices
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Allocate payments precisely by contract and period.
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Always refresh revenue after contract edits.
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Use parallel sessions for error correction to avoid data loss.
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Review all receipts and contract schedules before finalizing.
Frequently Asked Questions (FAQ)
Q1: How do I allocate one payment across multiple contracts?
Select all relevant contracts, specify the payment amount for each, and the system will distribute installments accordingly.
Q2: What if I enter the wrong contract value?
Open the contract, correct the value, save, and refresh the revenue schedule to align installments.
Q3: Can I correct mistakes without losing my work?
Yes, open a new session to edit contracts, then return to your original session to continue.
Q4: How does the system ensure revenue matches contract values?
It prompts you if totals do not match and requires you to refresh the revenue schedule.
Q5: Is there an audit trail for changes?
Yes, all changes are logged for compliance and review.
