Sorting Manual and Automatic Journal Vouchers in FalconPro Real Estate Software

Sorting Manual and Automatic Journal Vouchers in FalconPro Real Estate Software

Introduction

Proper journal voucher management is essential for maintaining accurate financial records in real estate businesses. FalconPro Real Estate Software provides automatic and manual journal vouchers, enabling users to track financial transactions efficiently. This guide explains how to sort journal vouchers in FalconPro Real Estate Software, ensuring that accounting records are organized and aligned with business preferences.

1. Understanding Journal Vouchers in FalconPro Real Estate Software

FalconPro Real Estate Software provides two types of journal vouchers (JVs):

  • Automatic Journal Vouchers: System-generated vouchers for transactions such as receipts, payments, and supplier invoices.
  • Manual Journal Vouchers: Manually entered transactions for adjustments, corrections, or other accounting needs.

Each type of journal voucher follows a sorting structure, which can be configured based on business needs.

2. Sorting Methods for Journal Vouchers

FalconPro Real Estate Software allows users to sort journal vouchers in two ways:

  1. Sorting by Entry Order (Manual Sorting)
  2. Sorting by Account Type (All Debits First, Then All Credits)

Each method applies differently to manual and automatic journal vouchers, providing flexibility in financial reporting.

3. Sorting Automatic Journal Vouchers

Automatic journal vouchers include transactions like:

  • Receipt Vouchers
  • Payment Vouchers
  • Supplier Invoices
  • Contract Vouchers

By default, automatic journal vouchers are sorted with all debits listed first, followed by all credits. However, FalconPro Real Estate Software allows users to change this setting.

Steps to Sort Automatic Journal Vouchers

  1. Log in as an Admin in FalconPro Real Estate Software.
  2. Navigate to Preferences under the Administration menu.
  3. Locate the option: Sort Automatic Journal Vouchers.
  4. Choose one of the following settings:
    • Serial Wise: Displays journal entries in the order they were created (Debit → Credit → Debit → Credit).
    • Un-Serial Wise: Groups all debits first, followed by all credits.
  5. Save the changes to apply the new sorting method.

These settings also apply when printing journal vouchers, ensuring that reports match user preferences.

4. Sorting Manual Journal Vouchers

Manual journal vouchers are created by users for specific adjustments or transactions. Unlike automatic vouchers, manual JVs are typically preferred in entry order (Debit → Credit → Debit → Credit) rather than grouped by account type.

Steps to Sort Manual Journal Vouchers

  1. Access the Preferences Menu under Administration.
  2. Locate the option: Sort Manual Journal Vouchers.
  3. Select Entry Order Sorting (recommended for manual JVs).
  4. Save changes to ensure manual vouchers are sorted as entered.

With this setting enabled, the system will maintain the original sequence of transactions rather than grouping all debits first.

5. Printing Sorted Journal Vouchers

Once sorting preferences are applied, the same structure will be reflected when printing journal vouchers. Users can:

  • Print automatic vouchers sorted by serial or by account type.
  • Print manual vouchers in the order transactions were entered.
  • Ensure that reports match internal accounting policies.

By maintaining a clear structure, FalconPro Real Estate Software simplifies auditing and financial reconciliation.

6. Benefits of Sorting Journal Vouchers in FalconPro

Sorting journal vouchers correctly helps real estate businesses:

  • ✅ Maintain consistent financial records.
  • ✅ Reduce errors in ledger balancing.
  • ✅ Improve financial reporting accuracy.
  • ✅ Simplify audit preparation.
  • ✅ Customize accounting reports for better analysis.

By leveraging FalconPro Real Estate Software’s sorting options, businesses can streamline financial transactions and enhance efficiency.

Conclusion

FalconPro Real Estate Software offers flexible sorting options for automatic and manual journal vouchers, ensuring that businesses can organize transactions based on their accounting preferences. Whether sorting by entry order or grouping debits and credits separately, FalconPro enables real estate companies to maintain accurate financial records while improving reporting clarity.

FAQs

1. Can I change the sorting method for both automatic and manual journal vouchers?

Yes, FalconPro Real Estate Software allows users to configure sorting options separately for automatic and manual journal vouchers.

2. What is the default sorting order for automatic journal vouchers?

By default, automatic journal vouchers are sorted with all debits first, followed by all credits. Users can modify this in the Preferences Menu.

3. How do manual journal vouchers get sorted?

Manual journal vouchers are typically sorted as entered (Debit → Credit → Debit → Credit), but this can be adjusted in Preferences.

4. Will these sorting settings affect printed reports?

Yes, the sorting preferences apply to both viewing and printing journal vouchers, ensuring consistency in reports.

5. How does sorting journal vouchers improve financial management?

Proper sorting helps in ledger accuracy, audit preparation, and financial report generation, reducing errors and improving transaction visibility.

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